In most of the companies, an exit interview is conducted whenever an employee decides to quit his job. There could be a number of reasons which might have contributed to his decision. An exit interview helps you to know the actual reason why he is leaving the job. It can certainly provide you some valuable information about the way your employees perceive your company. The reason given by the employee will give you a chance to improve and develop your organization in a better way.
There are various ways how an exit interview survey is conducted. In some companies the employee is given a form or questionnaire to fill. At other places, the exit interview takes place in a one on one session, where an interview is conducted by an HR representative. These are the conventional methods of surveys. Today many companies use
exit interview survey software to collect information. It is a form of online survey. Use of such software helps to keep record of all the information about the employee, such as his name, job profile, name of his manager, reason for leaving etc. Generally in an exit interview, all this information is hand written and can get misplaced easily.
By using exit interview survey software the information will get permanently stored into a database, where anybody can search for it later.
This process of exit interview survey takes place a few days before the actual leaving date and as soon as the survey is complete, the HR department is notified by an e-mail. The use of
exit interview survey software has many advantages over the traditional survey method. The employee can complete the survey according to his own convenience, at his own preferable time. This will allow him to give an honest feedback without feeling any pressure. The information gathered through such surveys can help you to create a better organization.